Zion Office Manager Needed

Do you have a knack for organizing? Do you like working with team members? Would you enjoy using your energy and skills to help Zion's ministry run? Then please consider our office manager position. We need help with answering the phone, typing, record keeping, and mailings. Please see the full job description and application below. Return to 1588 Main St., Crete, IL 60417 or send via email to schneidermichael@gmail.com. Application deadline is May 30th.

Zion Office Manager Application

in Word format

Office Manager Responsibilities

  • Average weekly hours = 20 hours at approximately $15/hr.

  • Mailing and Emailing

    • Letters of welcome to guest worshippers

    • Monthly church newsletter to those requesting it or home-bound

    • Special letters directed from the board of Elders to the inactive members

    • Letters of membership transfer/release/removal as directed by the pastor(s)

    • Sending out the checks to pay bills for supplies, utilities, service work

  • Church phone answered and directing messages for the pastor(s) or church leadership

  • Prepare and print church publications

    • Church Council and board meeting agendas

    • Typing out any handwritten minutes

    • Provide church website updates (if capable)

    • Produce weekly church bulletin announcements

    • Special bulletins for funerals and weddings

    • Produce the church’s Annual Report

    • Finalize and email the Zion Herald

    • File/deliver special correspondence via email or print

  • Financial bookkeeping assistance

    • For the Financial Secretary: Record individual giving

    • Print off the year-end Financial Giving Reports per giving unit

    • For the church Treasurer: Organize and prioritize bills to be paid (processing the payment vouchers)

    • Double check the math and calculations for each payment made

    • Determine where to code certain expenses (with the Shepherd’s Staff software)

    • Records all deposits (made by the counters/Financial Secretary) for the Treasurer

  • Church record keeping

    • Weekly worship attendance and Communion attendance (along with notifying Trinity Lutheran Church and other sister churches of their members attending our services)

    • Baptism records

    • Confirmation records

    • Funeral/burial records

  • Other duties as assigned by the pastor(s) or church leadership